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Processing of the CANDIDATE's personal data IN THE PERSONNEL SELECTION PROCESS

To take care of the Candidate before establishing a job or other type of legal relationship, the Company UAB "DelfinGroup LT" (from now on - the Company) would like to inform you about the processing of personal data, which is carried out in the personnel selection process, in compliance with the Regulations, other European Union and, by the Company's registration for the country, the requirements and guidelines of the established national legislation.

CONDITIONS

WHO PROCESSES YOUR PERSONAL DATA?

DATE OF ELIGIBILITY	DESCRIPTION
Candidate	a job candidate or intern whose Personal Data we process.
Manager	DelfinGroup LT UAB, unified registration number 306462155, legal address: Lvivo str. 25-701, Vilnius, LT-09320.
Supervisor	natural or legal person who processes personal data on behalf of the Controller.
Processing	any actions performed with the Candidate's data (including the collection, registration, storage, review, use, disclosure, transmission, deletion, or destruction of Your Personal Data)
The rule	Regulation (EU) 2016/679 of the European Parliament and of the Council (27 April 2016) on the protection of natural persons regarding the processing of personal data and the free movement of such data, which repeals Directive 95/46/EC (General Data Protection Regulation)
Consent	any confirmation freely and knowingly given by the Candidate, by which he agrees to the processing of his Personal Data for a specific purpose(s).
Supervisory authority	an independent institution supervising the application of the Regulation in the relevant country (in Lithuania -STATE DATA PROTECTION INSPECTION).

The controller of the candidate's personal data is DelfinGroup LT UAB, unified registration number 306462155, legal address: Lvivo str. 25-701, Vilnius, LT-09320, tel. +370 64938833, e-mail address: [email protected]

To implement the personnel selection process, the Company may entrust the processing of your data to the data Processor - companies with relevant knowledge and skills necessary to provide specific services (for example, supervisors of our (IT) systems, marketing activity organizers, etc.). We are responsible for the processing of your data by the Processor. The Processor can process your data only according to our instructions and cannot use it for other purposes. These companies must protect your data by laws and regulations and our cooperation agreement.

WHAT TYPES OF PERSONAL DATA DOES THE COMPANY PROCESS?

COLLECTION OF PERSONAL DATA	Description of types of personal data
Identification data	Name, surname, personal identification number, date of birth, etc.
Contact information	Residential address, telephone number, email address, etc.
Information related to the evaluation of candidates	Curriculum vitae (CV), candidate letter, etc. References from previous employer(s), if provided. Notification of recruitment results etc.
Information related to professional activities and education	Information provided for personnel selection: Work experience (employers), profession(s), position(s), profession type(s), length of service; Education, language skills, driving experience, additional education (training, courses, seminars, acquired certificates, etc.) and other skills; Membership in professional and other associations.
Information obtained during job interviews	The company's written notes during the job interview, audio or video recordings during the job interview, remote job interviews in audio or video conference format.
Special category data	Legislation defines the special categories of Personal Data that we will process if we are permitted by law to process it for the relevant purpose. These are special categories of Personal Data that reveal race or ethnicity, religious or other beliefs, political views, health data, trade union membership, criminal record data.

HOW DOES THE COMPANY OBTAIN PERSONAL DATA OF THE CANDIDATE?

The Company can obtain the Candidate's personal data in the following ways:

1) receive them from the Candidate himself, personally referring to the vacancy announcement;
2) through job advertisement portals;
3) through third parties (a) a recommendation from an employee of the company; b) cooperation partners who process the Candidate's data on behalf of the company; c) state institutions providing job search services; (d) social networks).

HOW DOES THE COMPANY MANAGE THE PERSONAL DATA OF THE CANDIDATE AND WHAT IS REGULATED BY WHAT?

SET OF PROCESSED PERSONAL DATA	LEGAL BASIS FOR DATA PROCESSING	DESCRIPTION	DURATION OF STORAGE IN THE COMPANY
Purpose: participation in a vacant place
Identification data Contact information Information related to the evaluation of candidates Information related to professional activities and education Information obtained during job interviews	Implementation of the legitimate (legitimate) interests of the company, the Candidate or a third party. Compliance with legitimate interests (Regulation No. 2016/679, Article 6, Clause 1, Clause 1, Clause f)	When recruiting, the company selects the most suitable candidate by evaluating the Candidate's suitability for the vacant position, i.e. by reviewing the resume, candidate letters, job interviews, feedback from the previous employer, etc. assessment.	After the recruitment process: information and documents submitted as a rejected job candidate - 12 months; information and documents provided as a hired candidate, in accordance with the terms established by external legal acts and/or internal legal acts of the Company.
Purpose: participation in the next competition for a vacant place
Identification data Contact information Information related to the evaluation of candidates Information related to professional activities and education	The processing of the Candidate's Personal Data is based on Consent (Regulation No. 2016/679, Art. 6, d. 1, subparagraph a)	The candidate's consent to the re-use of the submitted information (e.g. a CV originally submitted to apply for a vacancy) in another competition.	After the Candidate withdraws the Consent or 12 months after receiving the Consent, whichever is earlier.
Purpose: To deal with requests and complaints received during recruitment
Identification data Contact information Information related to the evaluation of candidates Information related to professional activities and education Information obtained during job interviews	The processing of the Candidate's Personal Data is necessary for the fulfillment of legal obligations attributable to the Company or for the legitimate interests of the manager and a third party (Regulation No. 2016/679, Article 6, Clause 1, Clause 1, Clause c) or paragraph (f)	Fulfill the Company's legal obligations in response to Candidates' requests or complaints. Respond to requests from auditors and/or external consultants.	Until the request or complaint is processed; until the preparation and consideration of the opinion of the audit/external consultant.
Purpose: Implementation of requirements arising from the recruitment process
Identification data Contact information Information related to the evaluation of candidates Information related to professional activities and education Information obtained during job interviews	The processing of the Candidate's Personal Data is necessary to respect the legitimate interests of the Controller and third parties (Regulation No. 2016/679, Article 6, Clause 1, Clause 1, Clause f).	Implementation of the legitimate (legitimate) interests of the company or a third party. The company defends its rights in the event of a dispute with the Candidate regarding the recruitment process.	Until the claim is resolved (e.g. the legal process is not over)
Purpose: state/municipality/research, etc. examines the requests of law enforcement institutions and other state institutions and officials specified in legal acts
Identification data Contact information Information related to the evaluation of candidates Information related to professional activities and education Information obtained during job interviews	The processing of the candidate's personal data is necessary for the fulfillment of legal obligations attributable to the Company (Regulation No. 2016/679, Article 6, Paragraph 1, Clause c).	Various state institutions, such as the State Labor Inspectorate, may request information about the personnel selection process.	Processing of Personal Data transferred by the controller, including. the storage term is determined by the relevant authorities
Purpose: archiving
All sets of personal data obtained in the recruitment process	The processing of the candidate's personal data is necessary for the fulfillment of legal obligations attributable to the Company (Regulation No. 2016/679, Article 6, Paragraph 1, Clause c).	Documents submitted by the Candidate can be archived only if that Candidate has been hired.	In the case of employment legal relations and/or within the terms established in regulatory acts

DOES THE CANDIDATE HAVE TO PROVIDE HIS PERSONAL DATA?

The candidate is not obliged to provide the company with personal data. In case of failure to provide personal data, the Company is likely to reject the evaluation of such a Candidate for a vacant position.

The candidate is responsible for providing correct and up-to-date information about himself to the Company, i.e. as well as in cases where such changes in the Candidate's data occurred during the recruitment process.

TO WHOM DOES THE COMPANY TRANSMIT THE CANDIDATE'S PERSONAL DATA?

The company transmits the Candidate's Personal Data:

cooperation partners (Processor or individual Controller) related to the fulfillment of the purpose of processing personal data and the provision of services. Cooperation partners process personal data only according to our instructions and cannot be used for other purposes; cooperation partners are carefully evaluated before cooperation begins.
to persons provided for in external normative acts (law enforcement institutions, courts or other state and municipal institutions) in order to fulfill a legal obligation; the transfer of personal data is carried out if a written request is received and the legal basis for such personal data processing is established; personal data is transferred in accordance with the procedure and scope established in the relevant normative act;
for third parties in the cases provided for in the normative acts, defending their legitimate interests (for example, when the court is examining the case).

DOES THE COMPANY TRANSFER THE CANDIDATE'S PERSONAL DATA OUTSIDE THE EU/EEA?

Currently, the Candidate's personal data is not sent outside the European Union and the European Economic Area.

Taking into account global technological solutions and in order to ensure the processing of the Candidate's personal data for the above purposes, the Candidate's personal data may be transferred for processing to the recipients of the Personal Data outside the territory of the European Union and the European Economic Area, for example, if their service is provided by a cooperation partner (Processor, individual data Controller, joint Controller). In such cases, the Company verifies the suitability of the cooperation partner's personal data processing and the adequacy of the level of protection in accordance with the requirements of the Regulation.

WHAT ARE THE CANDIDATE'S RIGHTS REGARDING THE COMPANY'S PROCESSING OF PERSONAL DATA?

In compliance with the requirements of the regulatory acts governing the company's privacy and personal data protection, the Candidate is granted the right to request from the Company in writing:

RIGHTS	DESCRIPTION
Access to your personal data	The candidate has the right to request the Company to provide information about his personal data: for processing purposes; categorization; recipient and recipient categories; storage duration, storage criteria, according to which the storage duration is determined.
Correct your personal data	The candidate has the right to demand that we correct his data if he found that the information available to the Company is inaccurate or incomplete.
Delete your personal data "right to be forgotten"	The candidate has the right to demand that his data be deleted, and the Company immediately fulfills such a request if at least one of the following conditions is met: the data is no longer necessary for the purposes for which it was collected or otherwise processed; The candidate has withdrawn his consent to data processing and there is no other legal basis for their further processing; if the protection of the Candidate's interests, fundamental rights and fundamental freedoms is more important than the legitimate interests of the Company or a third party; if the Candidate believes that his personal data is being processed illegally, that is, such consent of the Candidate was not obtained; to ensure the Company's fulfillment of legal obligations set out in regulatory acts.
Limit the processing of your personal data	The Candidate has the right to request the Company to limit the processing of his personal data, for example, if the Candidate believes that the data processed by the Company is inaccurate.
Do not consent to the processing of your personal data	The candidate has the right not to consent to the processing of his Personal Data based on the legitimate interests of the Company.
Receive and send your personal data	The candidate has the right to request information, obtain copies of his personal data processed by the Company, and ask to transfer his data to another Controller.

The candidate's request (hereinafter - the Request) must be made in writing or in a form that can be considered written in accordance with normative legal acts, for example, an electronic document signed with a secure electronic signature.

During personnel selection, the Company does not make automated individual decisions.

HOW LONG DOES THE COMPANY EXAMINATE THE CANDIDATE'S APPLICATION?

The Company will provide the Candidate with an answer to the Request no later than within one month from the moment of receipt of such Request. If the examination of the Request takes longer than indicated above, the Company has the right to extend the deadline for fulfilling the request for another two months. In this case, the Company informs the Candidate about the reasons for the deadline extension and delay within a month from the date of receipt of the request.

HOW WILL THE COMPANY PROVIDE INFORMATION AT THE CANDIDATE'S REQUEST?

The Company will provide the Candidate with information about the Request, taking into account the method of receiving the answer specified in it, as well as assessing the security requirements for the transmission of the prepared information.

HOW SHOULD A CANDIDATE ACT IF THEY BELIEVE A COMPANY VIOLATED THEIR PRIVACY RIGHTS?

The Company ensures the processing of the Candidate's Personal Data in accordance with the requirements of the Regulation and other European Union and national legal acts and this Document. If the Candidate believes that the Company's processing of his personal data has violated his right to privacy, the Candidate, in order to defend his interests, has the right to file a complaint with the Company, a supervisory authority or file a lawsuit in accordance with the procedure established by law.

HOW DO YOU CONTACT THE COMPANY?

Questions related to the processing of the Candidate's personal data can be addressed in writing to the e-mail address: [email protected].